AP Appendix A: Accounting Procedures for Special Projects
Accounting Procedures for Special Projects (i.e. field trips)
- The teacher will provide the Admin Assistant with the Event & Activity Form detailing all information required to create an item for collection on SchoolCash Online.
- It is the responsibility of the Admin Assistant to collect and record all monies received and SchoolCash Online is the preferred method of payment.
- To ensure proper security of cash, the cash and cheques must be stored in a locked cabinet at all times.
- The Admin Assistant will verify the cash, prepare the bank deposit, and record the revenue as School Generated Funds on the SchoolCash program.
- A cheque will be issued to the appropriate vendor for the amount of admission fees and/or other costs of the project.
- An Item Order report is provided to the teacher to review which students have paid.
- A Category Report is prepared by the Admin Assistant and provided to the teacher in charge of the project for review.